Describe it. Tada.
It's planned.

From a wedding to a gala, from a trade show to a community fair: describe your event and AI builds the full backward plan — tasks, deadlines, budget, the big day. You stay in control.

WeddingGalaTrade showConferenceTournamentCommunity fairTeam buildingLocal festival…yours
Create my event — freeSee the demo

No credit card. Ready in 2 minutes.

App StoreGoogle Play
New · for events with tables

Your room in 3D, the seating plan solved by AI

Gala, wedding, charity dinner: drag tables and guests with your mouse. Your constraints — “the Smiths together, never with the Bakers” — are checked live, and AI solves the placement before your eyes.

No seated dinner? The seating plan is just one module: the same engine plans a corporate tournament, a trade show or a community fair.

Interactive demo: a sandbox, nothing is saved here. Inside TadaPlan, every change is saved. The 3D seating plan is available on the web version.

The app, for real

A demo event, the actual screens. Click the tabs — this is exactly what you get inside TadaPlan.

app.tadaplan.eu
Corporate galaD-45
12 / 34 tasks done
⚠ Critical task to start within 7 days: Caterer — menu & quote to sign
Caterer — menu & quote to signby Aug 4SBML!
Book the reception venue☑ 2/3by Aug 12ML
Technical — sound & lightby Aug 21SB
✓Online registrations opendone
Seating plan☑ 1/4by Aug 30
August 2026
Aug 4Caterer — quote signed
Aug 12Reception venue booked
Aug 21Technical — sound & light
September 2026
Sep 5Registrations closed (250)
Sep 18Dress rehearsal
Break-even: 180 coversAt 250 covers: +€3,500
PlannedActual
Caterer (seated dinner)€11,250€11,400
Venue rental€4,500—
Sound & light€2,800€2,650
SBSophie 09:12The caterer needs the final cover count by Friday — shall I confirm 250?
MLMarc 09:30Yes, go ahead. I’ll wrap up the seating plan tonight.
Reply to the team… ➤

The real app, not promises

Every screenshot below is taken straight from TadaPlan — exactly what you will see on screen.

Gantt timeline

The whole plan on a time axis

Every task in its place, the critical path in red, the “today” line in gold. Drag with your mouse to travel through time, from the brief to the big day.

TadaPlan Gantt chart with event tasks on a timeline and a today marker
Visual seating plan

Your room, your tables, your guests — at a glance

Sketch your room by dragging tables, place every guest as a coloured dot around their table, detach the ones still pending a decision. Hover a dot to see the name. Export it all as a PDF for the caterer.

TadaPlan room plan: draggable round tables with guests shown as coloured dots around each table
Budget & break-even

Profitable from how many attendees?

Enter ticket price, variable costs and sponsorships: TadaPlan draws the curves and gives you the break-even point. Know whether the event holds up financially before you commit.

TadaPlan break-even simulator: cost and revenue curves with the break-even point at 190 attendees
Plain-language rules

“Xavier with Sami, Emma away from Carla” — seated

Write your instructions the way you would say them. The solver understands them, respects table capacities and recomputes the seating in one click. No more sticky notes and contradicting spreadsheets.

Natural-language seating instructions in TadaPlan: “Xavier and Sami together”, tables with guest lists
Calendar view

Your month, your deadlines

The same tasks, seen as an agenda: multi-day bars, details on hover, month/week toggle. Perfect for aligning the team schedule.

TadaPlan calendar view: event tasks laid out on a monthly calendar

The TadaPlan magic

Five flicks of the wand that turn a brief into an event run like clockwork. Watch them in action.

Ask TadaPlan

Ask the question, the AI has the answer

“How many vegetarians?” “Who hasn’t replied yet?” Ask your event in plain language: TadaPlan reads your sign-ups and answers in a second.

Guest concierge

Your guests get answers on their own

“Where do I sit?” “What time is dinner?” Your attendees ask their questions, the concierge answers on your behalf: table, timings, access.

Day-of run-of-show

One slot slips? Everything re-aligns

The minute-by-minute of your big day — split by area if needed: hall, marquee, garden. Push a moment back by 30 minutes: the slots that follow cascade along, while your locked anchor points don’t move an inch.

AI seating chart

Your rules, seated on their own

“The Smiths together, Grandma far from the speakers”: write the rule, the solver rearranges the room and respects every table. Not one sticky note.

Risks of the day

What threatens your event, caught early

TadaPlan constantly scans delays, dependencies and gaps in the schedule, then recalculates the risk on every change. You sleep, it keeps watch.

✨

A complete plan in 30 seconds

Wedding, festival, triathlon, conference — here or on the other side of the world. Describe the event and AI generates 30–40 ordered tasks with their dependencies, tailored to your date and budget.

🎯

The critical path, computed

What absolutely cannot slip is identified by a real scheduling engine — computation, not improvisation. You always know where to focus. Even three weeks out from the event, the engine sets a workable backward plan.

🔔

Warned before it’s too late

Late task, approaching deadline, plan that became infeasible: TadaPlan monitors continuously and alerts you, in-app and by e-mail.

📊

Budget & break-even

Track planned vs actual, and simulate your revenue to know how many attendees make the event profitable — before you commit the first euro.

🎟️

Online registrations

Publish a shareable registration page with options (meals, activities), capacity and automatic waitlist. Every registrant gets a QR ticket you scan at the door — individuals and companies alike, with their named guests. Or keep the page private behind a secret link — perfect for a surprise event.

🙋

Volunteers & shifts

Create your shifts — night ones past midnight included — assign each volunteer from your address book, spot scheduling clashes at a glance. Designed for teams of a few dozen people.

🪑

Smart seating plan

“David at the head table, Emma and Carla never together” — write your instructions in plain language, the solver seats everyone within capacity.

🌦️

Weather & rain plan for the big day

TadaPlan watches the forecast for your event date and warns you if rain or strong wind is likely — early enough to plan an indoor fallback, tents or a tarp.

🎨

White-label

Agency plan: dress the public registration pages and tickets in your own logo and colours. Your clients see your brand, not ours.

For professional organisers
🌍 Planning: anywhere in the world, in 10 languages🇪🇺 Invoicing: in euros, built for Europe

Invoice your corporate clients without leaving TadaPlan

Corporate gala, sponsor booth, VIP table: the invoice is born from the company registration. No re-keying, European VAT handled, ready for your accountant. And if you don't need it, TadaPlan organises perfectly well without ever opening this module.

🧾

Invoices & credit notes

Sequential legal numbering, a PDF in your event’s colours, and a SEPA payment QR the client scans with their banking app. Credit note in one click.

🇪🇺

VAT & reverse charge

VAT computed per rate, intra-EU reverse charge for clients in another EU country. Individual, sole-trader or company profiles.

⚡

Peppol e-invoicing

Send your structured electronic invoices to any recipient on the European Peppol network, straight from your registrant list — no third-party accounting software. Receiving can be enabled for Belgian companies.

Mandatory in Belgium · Ready for France (Sept. 2026)
📤

Accounting exports

Sales journal and financial documents exported to PDF, Word and Excel — exactly what your accountant asks for at quarter-end.

How it works

1

Describe the event

Type, date, venue, guest count, rough budget and anything that matters, in a few sentences.

2

AI builds, you adjust

The plan arrives in 30 seconds. “Add a photographer, drop the sponsors”: adjust in plain language — every change is proposed before being applied.

3

Steer until the big day

Invite your team, assign tasks, track budget and registrations. The alerts keep watch, you organise.

A wedding in Lisbon, a trail race in Vancouver, a trade show in Singapore: TadaPlan organises in 10 languages — français, English, Nederlands, Deutsch, español, italiano, português, svenska, dansk, norsk.

A plan tailored to your event

Pricing

Start free, upgrade when your event grows.

Free

€0
  • 1 active event
  • 3 AI generations / month
  • Critical path & alerts
  • Team collaboration
Get started

Event Pass

€49one-time
  • 1 event, no time limit
  • 20 AI generations
  • Public registration page
  • QR tickets & waitlist
Get started
Popular

Pro

€49/month
  • 10 active events
  • 100 AI generations / month
  • Unlimited public pages
  • Budget & break-even
  • AI seating plan
Get started

Agency

€129/month
  • Unlimited events
  • 500 AI generations / month
  • White label
  • Priority support
Get started