Plan a wedding without forgetting a thing
A wedding usually takes 10 to 14 months to prepare and stacks up around sixty decisions, some of which cannot wait: the venue and caterer go first, invitations depend on the guest list, and the registry office runs on its own deadlines. Here is the typical timeline — and the points that leave no room for error.
Describe your event and TadaPlan builds the full timeline — tasks, dependencies, critical path, budget — in 30 seconds.
The timeline, phase by phase
10 to 14 months out
- Lock the date and the overall budget (and who is contributing)
- Draft an approximate guest list — it decides the venue
- Book the reception venue (the good ones go a year ahead)
- Book the caterer and taste the menus
- Start the paperwork for the ceremony, civil or religious
6 to 9 months out
- Book the photographer, DJ or band, and florist
- Choose the dress and the suit (alterations take months)
- Block accommodation for guests travelling from far away
- Send the save-the-dates
3 to 6 months out
- Send the invitations with a dated RSVP
- Plan the ceremony in detail (readings, music, witnesses)
- Arrange hair and make-up trials and the final tasting menu
- Order the wedding rings
The final month
- Chase the non-responders and finalise the seating plan
- Confirm timings and logistics with every vendor in writing
- Prepare the minute-by-minute run sheet and hand it to the witnesses
- Have a weather plan B if part of the day is outdoors
The mistakes that cost you
- Choosing the venue before you know the headcount: it is the number one regret.
- Underestimating registry-office lead times (some ask for the file three months ahead).
- Leaving no ~10% budget margin: last-minute extras always appear.
- Building the seating plan too early: wait for the real RSVPs.
On the budget
Across Europe, a wedding of 80 to 120 guests most often costs between €15,000 and €35,000, with the reception (venue + catering + drinks) making up 50 to 60% of the total.
TadaPlan tailors the plan to your date, headcount and budget, then alerts you the moment a critical task slips.
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